Job Description Templates: 6 Ready-to-Use Examples (Free, 2026)

A good job description has seven parts in this order: job title, a two-line summary of the role, what the person will do, what they need (split into must-haves and nice-to-haves), salary and location, benefits, and how to apply. Keep it under 600 words, put the salary in, and limit the must-haves to three to five things you would genuinely reject someone for not having. Below is that structure as a blank template, followed by six filled-in examples you can copy and edit. If you would rather generate one from a few details, the free AI job description generator writes a first draft in seconds.

The blank template

Job title: Use the title people actually search for. "Customer Support Advisor" beats "Customer Happiness Ninja".

About the role (2 to 3 sentences): What the job is, who it reports to, and why it exists now.

What you'll do: 5 to 7 bullet points, written as outcomes, not chores.

What you'll need (must-haves): 3 to 5 bullet points. Only things you would reject a CV for.

Nice to have: 2 to 4 bullet points that would make a candidate stand out.

Salary, location and hours: The range, where the work happens (office, hybrid, remote) and the working pattern.

Benefits: The ones that matter: holiday, pension, flexible hours, training budget.

How to apply: What to send, the closing date, and what happens next.

Template 1: Software Developer

About the role: We're hiring a Software Developer to build and maintain our customer-facing web app. You'll join a team of four engineers and report to the Head of Engineering.

What you'll do:

• Build new features in React and TypeScript, from design to release
• Write and maintain APIs in Node.js
• Review code and help keep the codebase easy to work in
• Fix production issues and improve monitoring
• Work with product and design to shape what we build next

What you'll need:

• 3+ years building web applications professionally
• Strong React and TypeScript
• Experience with a relational database (PostgreSQL or similar)
• Something live you can show us and talk through

Nice to have: Next.js, cloud deployment (AWS, Vercel, Cloudflare), automated testing.

Salary and location: £50,000 to £65,000. Hybrid, two days a week in our Manchester office.

Template 2: Sales Executive

About the role: We're looking for a Sales Executive to win new business customers across the UK. You'll own your pipeline from first call to signed contract and report to the Sales Manager.

What you'll do:

• Prospect and book meetings with decision-makers at small and mid-sized businesses
• Run discovery calls and product demos
• Manage your pipeline in the CRM and forecast accurately
• Negotiate and close deals
• Hand new customers over smoothly to the account team

What you'll need:

• 2+ years in B2B sales with a quota
• A track record of hitting or beating target
• Confidence on the phone and on video calls

Nice to have: SaaS sales experience, a full UK driving licence.

Salary and location: £32,000 base plus uncapped commission (on-target earnings £50,000). Office-based in Leeds.

Template 3: Customer Support Advisor

About the role: You'll be the first person our customers talk to when they need help. You'll answer questions by email, chat and phone and report to the Support Team Lead.

What you'll do:

• Resolve customer questions quickly and accurately
• Log issues and pass bugs to the product team with clear detail
• Keep help-centre articles up to date
• Spot patterns in what customers ask and suggest fixes

What you'll need:

• Experience in a customer-facing role (retail, hospitality and call centres all count)
• Clear, friendly written English
• Comfortable learning new software quickly

Nice to have: Experience with Zendesk, Intercom or a similar helpdesk.

Salary and location: £24,000 to £27,000. Remote within the UK, Monday to Friday, 9 to 5:30.

Template 4: Marketing Manager

About the role: We're hiring a Marketing Manager to own our marketing plan and grow inbound leads. You'll manage one marketing executive and an agency budget, reporting to the Managing Director.

What you'll do:

• Set the quarterly marketing plan and budget
• Run campaigns across search, social, email and events
• Own the website content and SEO
• Report on leads, cost per lead and revenue influenced
• Manage the agency and freelancer relationships

What you'll need:

• 4+ years in B2B or B2C marketing, including managing budget
• Hands-on experience with Google Ads or paid social
• Evidence of campaigns you ran and the results they got

Nice to have: HubSpot, Google Analytics 4, experience managing one or two people.

Salary and location: £45,000 to £55,000. Hybrid, London.

Template 5: Office Manager

About the role: You'll keep our 30-person office running smoothly and support the leadership team with admin and HR tasks.

What you'll do:

• Manage the office, suppliers, facilities and health and safety
• Coordinate new starter onboarding and equipment
• Organise team events and meetings
• Process expenses and support month-end with the finance team
• Keep HR records and holiday tracking up to date

What you'll need:

• 2+ years in an office manager, PA or admin role
• Strong organisation and the ability to juggle priorities
• Confident with Google Workspace or Microsoft 365

Salary and location: £30,000 to £34,000. Office-based in Bristol, Monday to Friday.

Template 6: Warehouse Operative

About the role: You'll pick, pack and dispatch customer orders in our warehouse, working as part of a team of 12.

What you'll do:

• Pick and pack orders accurately using handheld scanners
• Receive and check incoming deliveries
• Keep the warehouse tidy and safe
• Help with stock counts

What you'll need:

• Reliable and punctual
• Able to lift up to 20kg and be on your feet for a full shift
• Right to work in the UK

Nice to have: Counterbalance forklift licence.

Salary and location: £12.60 per hour, plus overtime at time and a half. Shifts 6am to 2pm or 2pm to 10pm, Northampton.

Mistakes that attract the wrong applicants

• Too many must-haves. Eight requirements filter out good people and still let weak ones apply. Keep it to the few you would actually reject on.
• No salary. Adverts without a salary get fewer and less relevant applicants, and candidates drop out late when the number is wrong.
• Internal job titles. Nobody searches for your org-chart name. Use the common market title.
• A wall of duties. Five to seven outcomes tell candidates more than twenty tasks.
• Biased wording. Phrases like "young and energetic" or "native English speaker" can breach the Equality Act 2010. Describe the skill instead ("fluent written English").

Make your job description work for screening

A clear job description also makes screening faster, whether a person or an AI tool is doing it. When must-haves are explicit, every CV can be checked against the same list. Our guide on writing a job description for AI screening explains how to structure requirements so they score cleanly, and the resume screening checklist turns them into a review sheet for your panel.

When the applications arrive, SwiftShortlist reads every CV against your job description and gives you a ranked shortlist with the reasoning for each score. Free for 3 jobs and 50 CVs per job.